Manuscript Submissions

Submit a Manuscript

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Originality

By submitting a manuscript to TexTESOL IV, authors warrant that it is original material, has not been published elsewhere, and is not currently being considered for publication elsewhere. They also warrant that the sources of any ideas and/or words in the manuscript that are not their own have been properly attributed through appropriate citations and/or quotes, and that they have read, understood, and agree to TexTESOL IV Publication Ethics and Publication Malpractice Statement.

Formatting and Style

Manuscripts must be in Microsoft Word .doc or .docx format; no other file formats (e.g., PDF) will be accepted. Zip archives may be used for final submissions (where the manuscript has been accepted for publication following peer review) comprising multiple files that need to be submitted, but their use is strongly discouraged for initial submissions.

Manuscripts should not exceed 15 pages including abstract and references, single spaced. 

Manuscripts must be written in English, double-spaced, including quotations and references, and employ a 12-point Times New Roman font.

Conventions

American English spelling should be used, as should American punctuation conventions, including the placement of commas and periods before closing quotation marks (“like this,” not “like this”,) and the use of serial/Harvard commas (“a, b, and c” as opposed to “a, b and c”). Double quotation marks should primarily be used, with single quotation marks only used for nested quotations (with the double quotation marks on the outside and the single quotation marks on the inside).

Use of personal pronouns (“I,” “we,” “our,” etc.) is strongly discouraged in all but Position Papers. Use third-person (e.g., “the author” instead of “I”) and active voice (e.g., “researchers collected data” instead of “data were collected”) whenever possible.

All abbreviations and acronyms should be spelled out in full the first time they appear in the manuscript text.

Manuscript titles should be sufficiently descriptive to assist readers but should not be overly lengthy or verbose. Do not include the type of paper (“Case Study,” “Position Paper,” etc.) as part of the title.

The following spellings should be used in all manuscripts submitted: online, website, web page, homepage, Internet, Web, URL, e-mail, e-learning, e-journal, HTML, PDF, download, screenshot, freeware, and CD-ROM.

The Submission

All manuscripts must include a brief but informative abstract. The abstract should not exceed maximum listed word count and should describe the scope of the work and the main findings. References to the literature should not be included in the abstract. The abstract must be included in the manuscript file.

A set of 3-5 keywords should follow the abstract to assist in indexing the article. These should not duplicate words appearing in the title and should be listed in order of importance. The keywords must be included in the manuscript file.

Where appropriate, the following suggested format is recommended: Headers, footers, footnotes, and endnotes must NOT be employed.  

  1. Title
  2. Abstract
  3. Keywords
  4. Main Text (Introduction, Literature Review, Methods, Results, Discussion, Conclusion)
  5. References
  6. Appendices
  7. Acknowledgments

Articles may include graphics and hyperlinks to online multimedia objects or other online materials, where the latter are indicated and linked using the hyperlink tool provided in Microsoft Word. Authors should ensure that all links are active at the time of submission. All graphics must be placed at the appropriate location in the manuscript.

All tables must be generated using the Table function in Word. All tables and graphic figures must be placed at the appropriate locations in the paper. In general no more than 10 tables and/or 6 figures should be included in a paper. Exceptions require approval by the TexTESOL IV Editor.

In-text citations and reference list entries should be prepared according to the 6th Edition of the Publication Manual of the American Psychological Association. Excellent online tutorials of APA style elements can be found at 

http://www.apastyle.org/learn/tutorials/basics-tutorial.aspx 

&

http://www.vanguard.edu/faculty/ddegelman/index.aspx?doc_id=796,

It is strongly recommended that you obtain a copy of the official manual.

Citations and References

Citations and reference list entries must not be contained within Microsoft Word fields (these are typically displayed with a gray background). If you use a reference management software tool like EndNote to perform citation and referencing, you will need to convert the fields created by the tool to regular text.

Each entry in the reference list should include a digital object identifier (DOI), where one is available for the source being referenced. The DOI should be prefixed with the string “doi:” and appended to the end of the reference list entry, with no space between the colon and the DOI (e.g., doi:10.1037/0278-6133.27.3.379). You may like to use CrossRef’s free DOI lookup facility to assist you in locating the relevant DOIs. For sources that do not have DOIs, provide the web address (URL) of the full text of the source, but only if the content is freely available online to the general public (i.e., open access). Do not link to closed-access sources requiring membership or payment that do not have DOIs.

Article Review

To ensure the integrity of the blind peer review process, all identifying details must be removed from the manuscript file before it is submitted. This includes deleting authors’ names from the text and replacing any in-text citations and reference list entries that refer to the authors’ work with non-identifying placeholders. In addition, author identification should be removed from the file properties and hidden elements within the file. (The procedure for doing this varies according to the version of Microsoft Word being used; please click on the version you are using for instructions specific to your version: Word 2002 (XP)Word 2003Word 2007,Word 2010/2013Word for Mac). The name of the file also should not contain any indication of the authors’ identities. Submission of a manuscript file that has not been properly de-identified will result in delays to the processing of your manuscript.

Once the Editor has determined that the manuscript is appropriate for the journal, the manuscript is sent through a double-blind peer review by three reviewers selected by the Editor. Names of reviewers will not be released to authors, nor will reviewers know the identities of authors whose work they review. The reviewers apply specific review criteria developed by the TexTESOL IV Editorial Board, and make one of four recommendations:

  • Acceptance of the manuscript as submitted;
  • Acceptance of the manuscript following minor changes, with no need for an additional round of peer reviews;
  • Acceptance of the manuscript following major changes and a further round of peer reviews;
  • Rejection of the manuscript.

Final publication decisions will be made by the Editors, taking into account the recommendations of the reviewers. Authors will be notified of the Editors’ publication decisions and will be provided copies of the reviewers’ comments. TexTESOL IV generally strives to advise authors of the disposition of their manuscripts within six to eight weeks of submission. However, it is important to remember that members of TexTESOL IV Reviewer Panel do not receive compensation for their services; their reviewing activities therefore must, by nature, not be a top priority for them as their employment demands and responsibilities take precedence over the work they do for the journal. Authors should not become upset or discouraged if the time lapse between submission and notification of outcome is longer than desired.

Once an article has been accepted for publication, authors will be expected to submit a revised version of the article, including any recommended changes, in a timely manner.

Copyright Authors should note that all articles published in TexTESOL IV will be copyrighted using a Creative Commons “Attribution-Non Commercial-Share Alike” license. This license allows the authors to retain the copyright, but also allows others to copy, distribute, and display the copyrighted work, and derivative works based upon it, under certain specified conditions. Details regarding this license and its conditions can be found at the Creative Commons web site: http://creativecommons.org/licenses/by-nc-sa/2.5/.

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